Events & Engagements Specialist (Spanish-speaking)
Employer · Sanofi Group
Event planner
Office assistantFull-timeBudapest
Events & Engagements Specialists (EESs) within Global Meetings & Events are responsible for implementing event plans and managing operational activities related to services provided by Scientific External Experts (SEE) and Health Care Organizations (HCO) during events. They lead the end-to-end process for various event types including internal events, congresses, conventions, advisory boards, speaker training, and virtual engagements.
Tasks
- Partner directly or indirectly, through third party agencies, with transversal brand teams, creative agencies, HCOs, Associations, and exhibit vendors for the best end-to-end experience at every event.
- Provide input regarding site selection, service contractors, contract negotiation and budget planning, and facilitate vendor selection.
- Coordinate hotel accommodations and services, transportation, communications and facilities support, program functions and related activities.
- Plan and monitor different types of meetings, identify risks early in the process and set up a risk mitigation plan.
- Ensure budget management, financial reconciliation and post-meeting reporting to identify synergies and cost-efficiencies achieved.
- Oversee or manage activities related to SEE/HCO/patient engagement for event-related services, from creation to post-event invoicing and transparency disclosures.
- Create and support completion of Service Agreements using One Sanofi tools and platforms.
Conditions & benefits
International work environmentBring the miracles of science to life alongside a supportive, future-focused team in an international work environment.
Requirements
- Minimum 3–5 years in event planning, contracting, or operational support, preferably in the pharmaceutical/life sciences industry or other regulated markets.
- Proficiency in Microsoft Office suite. Hands-on experience with tools like Veeva Vault CRM, Cvent, or similar event/contracting platforms is strongly preferred.
- Strong stakeholder engagement. Attention to detail, customer orientation, and adaptability. Able to work independently in a fast-paced, multicultural environment with urgency and accountability.
- Bachelor's degree.
- Fluency in English and Spanish (spoken and written).