Executive Assistant

Tasks

• Filing and forwarding incoming post mails (only a few) to recipients; handling outgoing post mails
• Managing the signature books of our two executives
• E-mail tracking / monitoring, setting reminders, preparing responses in pre-agreed cases
• Managing the calendars of executives, organizing discussions and meetings
• Coordination, control and registration of deadlines related to the activities of managers
• Maintaining contact with the manager's external partners, as well as with the organization's internal employees and managers of other units
• Preparation of management presentations (mainly in English, sometimes in Hungarian)
• Organizing business trips for the two managers, mainly abroad, sometimes in-country
• Creating/handling expense reimbursements for the managers (via company tool)
• Welcoming guests; preparing the meeting rooms for discussions
• Minor procurement tasks (e.g. office supplies, company kitchen orders, weekly fruit days)
• Dealing with matters related to company cars with the fleet service provider
• Asset management: preparation of asset acceptance, handover, transfer documents (keeping inventory up to date)
• In some cases supporting the managers in minor private matters
• Other tasks arising in the life of the company can add color to the scope of duties

Conditions & benefits

Requirements

• Experience in similar positions (if you have some years at multinational companies, it is a plus)
• Fluent English and Hungarian proficiency
• Strong MS 365 experience (Word, Excel, Outlook, PowerPoint, Teams etc.)
• BSc or MSc degree preferable, depending on your experience
• Dynamic, determined and cooperative personality
• Flexibility
• Good verbal and written communication skills