Country Coordinator, Hungary
730,750 – 1,004,759 Ft / monthBrutto
Employer · Takeda
Administrative assistant
Event plannerOffice clerkFull-timeBudapest
Coordinator will be assisting in all aspects of projects from conception, to implementation by working cross-functionally, reporting to the Sales Lead Hungary. In this role, you will help ensure the smooth delivery of business activities across Hungary by providing operational, administrative, and event coordination support to the local organization.
Tasks
- Coordinate meetings, events, and business activities by organizing internal and external meetings, managing logistics, and supporting projects.
- Manage end-to-end event administration in Veeva by coordinating quotations, agreements, approvals, documentation, invoicing, and archiving.
- Process and track invoices by collecting supporting documentation, coding expenses, and monitoring payment status.
- Support financial and procurement activities by working with ARIBA, managing purchase orders, and maintaining vendor documentation.
- Monitor budgets and event spend by tracking promotional and medical expenses, maintaining budget records, and processing accruals.
- Administer donation programs and compliance-related documentation.
- Oversee office operations by coordinating office supplies, facility-related activities, travel arrangements, accommodation bookings, and inventory management.
- Build strong stakeholder relationships and drive continuous improvement.
- Leverage AI and digital tools to support event management, document processing, reporting, budget tracking, and project coordination.