Business and Leadership Operations Manager (Maternity cover - 2 years)
Employer · Cushman & Wakefield
Administrative assistant
Department manager
Public relations specialistFull-timeTemporaryBudapest
Manage and run the Business Operations of the Portfolio Services Center and its Leadership Team. Provide professional and efficient office related and center-wide internal communication, manage office related key projects / vendors, support for the Head of PSC, Heads of Enabling functions and Leadership Team.
Tasks
- Manage and run the Business Operations of the Portfolio Services Center and its Leadership Team
- Lead office communication and development of communication platforms across the office
- Managing events (client, external, internal, specific internal knowledge sharing, University open days etc.)
- Develop PSC internal communications materials / playbooks / presentations for internal and client use in collaboration and alignment with GOS Marketing Manager
- Create and manage internal communication channels (newsletters, HIVE etc.) to keep the PSC team up to date and to establish a sense of community
- Close cooperation with the on-site Office Manager and receptionists to ensure in the day-to-day running of the office
- Management of EHS vendor and implementation of any EHS requirements
- Management of office audits and major projects regarding PSC office
- Provide calendar management for events, the Head of PSC and the Heads of Enabling functions (HR and Finance)
- Be gatekeeper to manager's working time -- efficiently and proactively organize manager's diary, appointments, and travel
- Prepare and develop papers, agendas, and other materials for meetings when necessary
- Regular communication of business updates to the team via email as agreed with Head of PSC and Heads of Enabling functions
- Plan/own project plans to ensure work is completed and deadlines are achieved
- Prepare strategic presentations, reports, meeting minutes
- Manage visitors providing an excellent client experience and receive and manage deliveries to the office
- Lead preparations of the meeting rooms, maintaining to a high standard
- Manage corporate card and personal expenses for Head of PSC and Heads of Enabling functions/visitors
- Manage and processing of cost for the central functions
- Lead and project-manage various deliverables/tasks across the whole Leadership Team
Requirements
- College or university degree preferably in Economics or Management or Marketing or Hospitality or Real Estate
- Excellent command of written/verbal English
- High-level business acumen to overview and to interpret the business circumstances of the various service lines in Global Occupier Services and at wider Cushman & Wakefield
- 3-5 years previous experience in multinational environment as Business Coordinator/Manager and/or Internal Communications Coordinator/Manager
- Experience in internal communication and production of presentation and marketing materials
- Ability to lead and deliver cross-functional projects
- Common Microsoft Office applications to intermediate level
- Microsoft PowerPoint and visualization to professional level
- Excellent interpersonal and communication skills
- Team player with strong work ethic
- Ability to effectively prioritize and execute tasks
- Client hosting and event coordination experience
- Professional approach and conduct
- Excellent organizational abilities
- Adaptability