Receptionist
Employer · Kuka Systems GMBH Branch Office Paris
Office assistant
Switchboard operatorFull-timeTaksony
Kuka Systems GMBH Branch Office Paris is looking for a new employee for a receptionist position with work location in Taksony. Your tasks will include guest reception, managing communication channels, mail and document handling, as well as meeting room and event support.
Tasks
- Guest reception and customer service
- Welcoming, informing, and guiding guests, partners, and visitors arriving at the company
- Performing customer service and information-providing tasks related to the reception
- Supporting the professional image of the company during communication
- Managing communication channels
- Receiving and forwarding incoming phone calls
- Handling emails arriving at the reception and forwarding them as needed
- Maintaining contact with colleagues, partners, and service providers to support daily operations
- Mail and document handling tasks
- Handling incoming and outgoing mail shipments
- Coordinating courier services and daily domestic shipments on an ad-hoc basis
- Performing related documentation and administrative tasks
- Meeting room and event support
- Preparing meeting rooms and coordinating related logistics tasks
- Administrative support for visits, meetings, and small corporate events
- Supporting the orderly operation of common areas
- Supporting the operation of related departments
- Performing related administrative and organizational tasks
- Cooperating with related departments to support daily operations
- Executing ad-hoc coordination and information management tasks
- Supporting the operation of the corporate communication interface
- Supporting the up-to-date maintenance of content appearing in the EaseScreen system at Hungarian sites
- Handling and publishing approved information from internal communication channels and the Marketing organization
- Supporting the consistent and current presentation of corporate information
- Operating the corporate anniversary system according to regulations
- Operating and continuously supporting the corporate anniversary system
- Coordinating the ordering, inventory management, and handover of anniversary gifts
- Maintaining contact with local responsible persons
- Handling related data, reports, and communications, cooperating with managers and related areas to enhance the employee experience
Requirements
- at least secondary education
- minimum 1-3 years of experience as a receptionist or in a similar guest coordinator role
- confident use of MS Office applications
- knowledge of office equipment
- excellent communication and networking skills
- good problem-solving ability
- helpful, kind, empathetic personality
- quality-focused mindset and work
- communicative English language skills (spoken and written)
- independent and reliable work
- flexibility, resilience