Operations Specialist (Resource-focus)
Employer · Publicis Groupe Holdings B.V
Production clerk
Department managerBusiness analystFull-timeBudapest
Publicis Groupe is the world's largest agency holding group, leading in Digital, Creative, and Media transformation. Behind every bold idea and award-winning campaign, there's a foundation that keeps it all running smoothly. That's where our support functions come in. We are looking for a Resource Focus Operations Specialist to manage the capacity of our creative team and run our resource planning and traffic system day to day.
Tasks
- Run the weekly resource planning cycle and traffic meetings
- Maintain an accurate and visible resource plan
- Ensure briefs are complete and timelines are realistic before resources are booked
- Allocate creatives based on skills, seniority, availability and working style
- Balance workloads and identify capacity risks early
- Track progress, resolve resource conflicts and negotiate priorities
- Coordinate freelancers when additional capacity is needed
- Follow up on time tracking and prepare capacity and utilisation reports
- Help improve our planning processes, tools and workflows
Conditions & benefits
Diverse & Inclusive EnvironmentViva La Difference is in our DNA. We don't just accept differences—we celebrate them. With 30 nationalities under one roof, our team is proof that diversity fuels creativity and innovation.Thriving CommunityBuilt on camaraderie. We nurture a culture of involvement—colleagues who show up for each other, collaborate, and share wins.People-First - Well-Being AlwaysFrom initiatives like Working with Cancer and Screening Time Off, to coaching, mental and physical health support and women's health program.Grow With UsYour career, your runway. Tools like Marcel, our AI-powered platform, together with global learning programs, local classes and workshops.Flexible Work ArrangementsFlexible hours and hybrid options let you set the rhythm, pet-friendly office.Global MobilityWith Work Your World program to take your job global.
Requirements
- 3--5 years of experience in a people-facing, coordination-heavy role
- Experience planning, allocating or tracking the work of others
- Strong process thinking and organisational skills
- The ability to build trust and work with different personalities
- Assertive but diplomatic communication
- Confidence to challenge unrealistic timelines and competing priorities
- Experience with planning tools and Excel or Google Sheets
- Fluent Hungarian and strong English