Events & Engagements Specialist
Employer · Sanofi Group
Event plannerFull-timeBudapest
Events & Engagements Specialists (EESs) within Global Meetings & Events, part of the Procurement Services tower, are responsible for implementing event plans and managing operational activities related to services provided by Scientific External Experts (SEE) and Health Care Organizations (HCO) during events. They lead the end-to-end process for various event types including internal events, congresses, conventions, advisory boards, speaker training, and virtual engagements.
Tasks
- Lead end-to-end coordination of congress and convention activities, including sponsorship process handling, exhibit management, partnering directly or indirectly, through third party agencies, with transversal brand teams, creative agencies, HCOs, Associations, and exhibit vendors.
- Provide input regarding site selection, service contractors, contract negotiation and budget planning, and facilitate vendor selection.
- Adhere to company policies, particularly those related to transparency and compliance.
- Be in charge of remote meeting management through local vendors, as well as technical and analytical support for hybrid and virtual meetings.
- Coordinate hotel accommodations and services, transportation, communications and facilities support, program functions and related activities.
- Plan and monitor different types of meetings, identify risks early in the process and set up a risk mitigation plan.
- Oversee all program logistics, including attendee registration and data management, food and beverage selection, speaker communications, audiovisual needs, and off-site venues.
- Ensure budget management, financial reconciliation and post-meeting reporting to identify synergies and cost-efficiencies achieved.
- Serve as the subject-matter expert for the implementation & training of technology solutions, and analysis of attendee data.
- Provide technical support and troubleshooting for One Sanofi platforms such as CVent, as well as other meeting technology solutions.
- Support additional administrative and operational tasks as needed to ensure smooth congress, event and engagement delivery.
Conditions & benefits
Flexible work environmentHybrid working and flexible home office policy from an 'Office of the Year 2025' award winner.Health and wellbeing benefitsHigh-quality healthcare, prevention and wellness programs, and at least 14 weeks' gender-neutral parental leave.Onboarding supportIndividual and well-structured introduction, training, and a dedicated Buddy for your first weeks.Community and eventsMonthly Board Game Nights, Summer Events, Well-Being Lectures & Sport Clubs.
Requirements
- Minimum 3-5 years in event planning, contracting, or operational support, preferably in the pharmaceutical/life sciences industry or other regulated markets.
- Experience with congress/convention coordination, tradeshow management, and sponsorship handling is a must.
- Proficiency in Microsoft Office suite.
- Hands-on experience with tools like Veeva Vault CRM, Cvent, or similar event/contracting platforms is strongly preferred.
- Strong stakeholder engagement.
- Attention to detail, customer orientation, and adaptability.
- A proactive, problem-solving mindset with strong critical thinking skills is essential.
- Able to work independently in a fast-paced, multicultural environment with urgency and accountability.
- Bachelor's degree
- Excellent knowledge of English language (spoken and written)