Business Assistant to the CEO
Employer · Wizz Air
Administrative assistant
SecretaryFull-timeBudapest
The Business Assistant to the CEO serves as a trusted partner to the Chief Executive Officer, providing high-level administrative, organizational, and coordination support in a fast-paced international environment. The role is responsible for managing the CEO's calendar, travel, stakeholder interactions, and key business activities while ensuring seamless execution of priorities across the organization.
Tasks
- Managing diaries, scheduling and coordinating meetings, conference calls with internal and external stakeholders and organizing the board meetings
- Looking at the CEO's long term travel calendar, evaluating opportunities and determining fit with priorities to ensure the CEO's efficiency
- Preparing the CEO for meetings and events, providing clear attendance lists, programme details, logistics and dress code requirements
- Providing flexibility and availability to support the CEO's changing business and travel requirements
- Ensuring timely information flow with the Chief of Staff on calendar updates, schedule changes, meeting additions, cancellations and other matters requiring visibility or coordination
- Supporting the definition and coordination of the Corporate Calendar, ensuring alignment of Board meetings, leadership events, key corporate activities and travel plans
- Supporting the Leadership team and acting as a liaison across the organization
- Acting as a first point of contact for selected internal and external stakeholders on behalf of the CEO
- Coordinating protocol and hospitality arrangements for VIP guests, Board members and senior external stakeholders
- Supporting and coordinating ad hoc projects and initiatives as required by the CEO Office and the business
- Assisting in the preparation and on-site coordination of meetings
- Managing and overseeing end-to-end travel planning and logistics for the CEO and Board members, including flights, accommodation, transportation and visa requirements
- Maintaining contingency plans for travel disruptions and last-minute itinerary changes
- Ensuring all travel documentation, visas and travel requirements remain up to date
- Supporting the CEO and family travel requirements as required
- Supporting CEO Office travel requirements as needed
- Supporting the CEO with related personal administration
- Manage expenses, invoices, reports, correspondence, documentation, and administrative processes for the CEO
- Maintain confidential records and sensitive information with the highest level of discretion
Requirements
- Minimum 3-5 years of experience in a similar role, preferably in an executive environment.
- Experience working in a fast-paced, international environment.
- Proven track record of managing complex schedules, executive travel, and high-profile stakeholder interactions.
- Advanced Microsoft Office skills, particularly Outlook, PowerPoint, Word, and Excel.
- Strong administrative and organizational capabilities.
- Comfortable working with digital collaboration and communication tools.
- Bachelor's or Master's degree.
- Fluent in English (both speaking and writing)
- Exceptional organizational and prioritization skills.
- Strong sense of ownership and accountability.
- Ability to anticipate needs, think ahead, and act proactively.
- Excellent judgment and problem-solving abilities.
- High level of discretion and ability to handle sensitive and confidential information.
- Strong interpersonal and stakeholder management skills.
- Resilient and able to perform effectively under pressure and changing priorities.
- Outstanding verbal and written communication skills.
- Professional, positive, and service-oriented mindset.
- Strong attention to detail with a commitment to delivering high-quality work.
- Ability to work independently and manage multiple priorities simultaneously.