Administrative Coordinator
Employer · BAT
Administrative assistantOffice clerk
Office assistantFull-timeTransportBudapest
British American Tobacco Hungary has an exciting opportunity for an Administrative Coordinator in Budapest. As our Field Force Administrative Coordinator, you will play a key role in supporting the Field Force Manager and area managers with seamless day-to-day administration and coordination.
Tasks
- Coordinate Field Force projects, including the administration and distribution of workwear
- Prepare and share regular and ad hoc business reports with area managers
- Support the Field Force Leader in preparing for leadership, area managers, and status meetings by coordinating the collection of relevant materials and input from key stakeholders
- Support HR and IT onboarding and coordinate induction activities for new joiners
- Organise area manager meetings, including scheduling, venue coordination, material collection and agenda distribution
- Prepare clear and accurate meeting minutes
- Process expense claims for area managers and the Field Force Manager accurately and on time
- Manage the Field Force Manager's calendar efficiently and proactively
- Handle sensitive information responsibly and maintain confidentiality
- Work in line with applicable legal requirements, company policies, and internal procedures
Conditions & benefits
Performance bonusMarket leading annual performance bonus (subject to eligibility)Benefits packageDiverse health plans, initiatives for work-life balance, transportation support, and a flexible holiday plan with additional incentivesLearning and developmentAccess to online learning platforms and personalized growth programs to nurture your leadership skills
Requirements
- Higher education qualification
- Working knowledge of English
- A valid Category B driving licence and practical driving experience
- Confident Microsoft Office skills, particularly in PowerPoint, Excel and Word
- Strong planning, prioritisation and organisational skills
- An accurate, structured, and methodical approach to work
- Clear and concise communication skills, with the confidence to work effectively with a range of stakeholders
- A practical, business-minded approach and the ability to use resources effectively
- A dependable, collaborative, and confident approach, with the energy to keep multiple activities moving
- The ability to learn quickly, adapt well to change and welcome new ideas
- A commitment to high-quality work, practical and innovative solutions, and continuous career development