Secretariat Staff Member
Employer · Institute of Advanced Studies Koszeg
Administrative assistant
Secretary
Event plannerDaytimeFull-timeKőszeg, Chernel utca 14.
The Institute for Advanced Studies (Director General's Secretariat) announces a vacancy for the position of Secretariat Staff Member -- Administrative Expert within the framework of public employee employment.
Tasks
- handles central telephone calls; answers and, if necessary, forwards incoming and outgoing emails arriving at the central email address
- prepares domestic and international programmes and trips for the Director General and institute staff, and handles related transport, accommodation and flight bookings
- organises travel for guests arriving at the Institute and related accommodation, transport and flight bookings
- takes part in the full professional and operational preparation, organisation, execution and settlement tasks related to events
- manages and organises the utilisation of real estate under the asset management and use of the Institute
- performs replacement duties related to mailing, post and shipments
- coordinates IT, office and consumable purchases necessary for the daily operational functioning of the secretariat
- performs tasks defined by the Director General on a permanent or ad hoc basis, and assists the work of the Director General.
Requirements
- Clean criminal record
- Legal capacity
- Hungarian citizenship
- Certificate of good conduct
- College or university degree
- English language skills -- conversational level (telephone calls, emailing, communication)
- User-level MS Office knowledge (office applications)