Executive Assistant
Employer · DEPT®
Administrative assistant
SecretaryFull-timeBudapest
DEPT® is a Growth Invention company built to help the world's most ambitious brands grow faster. We are looking for a diligent, smart and talented Executive Assistant to join the Executive Support & Travel team. You will support several members of the global Executive Team, working alongside two other EAs with shared coverage and handover.
Tasks
- Manage the calendars of several executives, scheduling and coordinating meetings and appointments across time zones, resolving conflicts and protecting focus time.
- Act as a liaison between executives and internal and external stakeholders, maintaining effective communication and relationships.
- Anticipate and proactively address the needs of the executives, prioritizing requests and knowing what and when to escalate.
- Plan complex domestic and international itineraries, including visas, accommodation, ground transport, and local dinner events.
- Support the Chief of Staff and the other EA in offsites, board meetings, and conferences.
- Share coverage with the other two EAs so every executive is always supported, including during holidays and peak periods.
- Support ad hoc projects such as reporting, research and process improvements.
- Handle confidential information with discretion.
Conditions & benefits
A reputation for doing goodDEPT has been a Certified B Corp since 2021 and named 'Agency of the Year' at both The Lovies and The Webby Awards.Awesome clientsOpportunity to work with clients of all sizes and across all industries, celebrating successes together.Training and developmentOpportunity to develop your skills further with training, development and certifications.
Requirements
- Professional working proficiency in English (C1 or above).
- 3 years of experience as an Executive Assistant or Personal Assistant, ideally supporting C-level leaders, and more than one at a time.
- Excellent judgment, discretion and the confidence to handle confidential information.
- Strong calendar, travel and expense management skills, with proven experience juggling competing priorities.
- A proactive, anticipatory approach and getting things done mentality.
- Availability for 40 hours a week, with reasonable degree of flexibility around the working hours.
- A teamwork personality that fits a fast-paced, demanding and dynamic international working environment.