Office Assistant
Employer · JLL
Transport clerk
Import-export specialistFull-timeBudapest
You'll be the person who keeps our building connected to the outside world. You'll make sure every letter, parcel and shipment is received, logged, shipped and delivered quickly and accurately. You'll work with colleagues, couriers and shippers in a fast-paced, high-volume setting.
Tasks
- Receive, count, verify and log all incoming letters, parcels, freight and overnight or bulk deliveries on the package tracking system.
- Sort, process and stage packages in a fast-paced environment, then deliver mail and packages to departments and desks, using a handheld scanner (PDA) to scan and obtain signatures.
- Prepare and package outgoing materials to prevent damage in transit, and complete all shipping documentation.
- Manage same-day packages so they ship on time, and coordinate special requests such as custom crating, palletising or customer labelling.
- Coordinate export compliance and domestic shipping matters with shippers, including shipment tracking and lost freight, and keep export compliance records up to date.
- Record shipment data, including weight, charges and space availability, and report damages and discrepancies for accounting, reimbursement and record keeping.
- Collect data and prepare weekly and monthly shipping and receiving reports, and take part in export compliance audits.
- Stay on top of global public holidays and international export changes, such as new commodity codes and customs regulations, so deliveries stay on schedule.
Conditions & benefits
Employment contractAn employment contract.Benefits packageA benefits package that includes private healthcare and life insurance.Multinational environmentA professional, stimulating and challenging multinational environment.Career progressionClear long-term career progression opportunities.Training and developmentAccess to training and development programmes.Company cultureA friendly, supportive company culture.
Requirements
- A strong customer care mindset: you're friendly, cooperative and committed to helping colleagues.
- Strong problem-solving skills, especially when shipments are delayed, damaged or lost.
- The ability to stay calm, accurate and organised in a high-volume, fast-paced environment.
- Clear communication skills in both English and Hungarian.
- Attention to detail in logging items, preparing documentation and keeping records.
- Comfort working from clear instructions and established guidelines, while taking ownership of your daily tasks.
- Interest in shipping, logistics and export compliance, and a willingness to keep learning as regulations change.
- Familiarity with the Bear tracking application, which is an advantage but not a requirement.