Administration & Office Support Specialist
Employer · Tessero
Administrative assistantOffice clerk
Office assistantFull-timeBudapest
Our international partner is looking for an Administration & Office Support Specialist to join their team in Budapest. In this role, you will support the International Buying function by taking ownership of key administrative and operational processes, while also ensuring the smooth day-to-day operation of the office. The position combines administration, office and facility support, coordination, and finance-related tasks, making it ideal for someone who enjoys a varied and practical working environment.
Tasks
- Manage administrative and back-office processes, ensuring deadlines, information flows and organisational requirements are handled efficiently
- Support invoice workflows, including invoice checks, approvals, follow-up and issue resolution
- Coordinate business travel and support employees with travel and expense-related topics
- Organise internal meetings, workshops, training sessions and office events from preparation to follow-up
- Support the smooth day-to-day operation and readiness of the office through practical workplace and facility-related activities
- Assist with office moves, workspace reconfigurations and practical office setup
- Support office maintenance tasks and coordinate with external facility or maintenance providers when required
- Support pool car-related activities, including the coordination of servicing and routine maintenance
- Provide ad hoc administrative and operational support to the wider team with a proactive and solution-oriented approach
Conditions & benefits
Competitive salaryInternational working environmentOpportunity to work in a supportive multinational environment
Requirements
- Fluency in English
- Relevant experience in administration, office support, workplace services, facility support, finance operations or a similar role
- A valid driving licence and confidence driving for business-related local journeys
- Strong organisational skills with a reliable, structured and detail-oriented working style
- Good communication skills and ability to coordinate with colleagues and external service providers
- Experience with SAP Ariba, invoice processing or Travel & Expense tools is an advantage
- Basic MS Office knowledge