Events & Engagements Specialist (Spanish-speaking)
Employer · Sanofi
Event plannerFlexibleFull-timeBudapest
Events & Engagements Specialists (EESs) within Global Meetings & Events, part of the Procurement Services tower, are responsible for implementing event plans and managing operational activities related to services provided by Scientific External Experts (SEE) and Health Care Organizations (HCO) during events. They lead the end-to-end process for various event types including internal events, congresses, conventions, advisory boards, speaker training, and virtual engagements.
Tasks
- Partner directly or indirectly, through third party agencies, with transversal brand teams, creative agencies, HCOs, Associations, and exhibit vendors for the best end-to-end experience at every event.
- Provide input regarding site selection, service contractors, contract negotiation and budget planning.
- Coordinate hotel accommodations and services, transportation, communications and facilities support, program functions and related activities.
- Plan and monitor different types of meetings, identify risks early in the process and set up a risk mitigation plan.
- Ensure budget management, financial reconciliation and post-meeting reporting to identify synergies and cost-efficiencies achieved.
- Create and support completion of Service Agreements using One Sanofi tools and platforms.
- Manage financial approvals and post-event invoice payments.
Conditions & benefits
International work environmentBring the miracles of science to life alongside a supportive, future-focused team in an international work environmentFlexible home officeWork from an Office of the Year 2025 award winner with flexible home office policy
Requirements
- Experience: Minimum 3--5 years in event planning, contracting, or operational support, preferably in the pharmaceutical/life sciences industry or other regulated markets.
- Technical skills: Proficiency in Microsoft Office suite. Hands-on experience with tools like Veeva Vault CRM, Cvent, or similar event/contracting platforms is strongly preferred.
- Soft skills: Strong stakeholder engagement. Attention to detail, customer orientation, and adaptability. Able to work independently in a fast-paced, multicultural environment with urgency and accountability.
- Education: Bachelor's degree.
- Languages: Fluency in English and Spanish (spoken and written).