Travel & Expense Administrator
Employer · Cushman & Wakefield
Finance clerk
Travel agent
Office clerkFull-timeBudapest
The T&E Administrator supports the effective and compliant administration of business travel and employee expenses. The role coordinates travel arrangements, processes expense-related data and invoices, maintains accurate records and reporting, supports employees with T&E queries, and helps ensure adherence to applicable governance and policies.
Tasks
- Arrange worldwide and domestic business travel, including itineraries, accommodation, transport and required documentation
- Identify cost-effective travel options in line with approved budgets, governance and travel policies
- Support employees with travel and expense queries and provide guidance on applicable processes and policies
- Enter and validate expense data for PSC members, process T&E-related invoices and follow up on incomplete or non-compliant submissions
- Prepare T&E reports and metrics and maintain accurate supporting documentation
- Monitor compliance with T&E governance and policies and escalate exceptions when required
- Liaise with travellers, approvers, finance teams and travel service providers to resolve booking and expense issues
- Provide coverage for other GOS T&E administration activities during holidays or sick leave
Requirements
- Bsc degree
- Excellent verbal and written skills in English
- At least 2-3 years of experience in an administrative, preferably travel, expense or finance support role
- Excellent interpersonal and communication skills, with a strong service-oriented approach
- Ability to communicate effectively with employees and stakeholders at all levels of the organisation in English
- Ability to prioritise and execute tasks accurately, with strong organisational and administrative skills and a proactive approach
- Strong attention to detail and the ability to adapt to changes and resolve issues efficiently
- Intermediate knowledge of MS Office applications, particularly Outlook and Excel
- Basic understanding of travel booking, expense administration and invoice processing
- Ability to handle confidential and sensitive information
- Flexibility and a collaborative working style