Operations Assistant
Employer · Qneiform
Administrative assistantOffice clerk
Office assistantFull-timeBudapest
We are expanding our Operations function and looking for an Operations Assistant! Working closely with our Operations Lead, you'll support day-to-day operations across the business, stay in touch with our suppliers, and help with HR and finance admin.
Tasks
- Manage day-to-day office operations, keeping supplies, equipment, and shared spaces organised and well maintained.
- Make our office a welcoming, enjoyable place to work: notice what could be better, bring ideas, and help make them happen.
- Request quotes, place orders, track deliveries, and maintain equipment and supplier records.
- Welcome visitors and help new colleagues settle in by coordinating desks, equipment, and office arrangements.
- Support finance administration by collecting invoices and receipts, following up on missing documents.
- Support onboarding and offboarding paperwork, coordinate equipment and access requests, and collect approved changes and other inputs for payroll.
- Keep shared documents and trackers up to date and find simple ways to make everyday tasks easier.
Conditions & benefits
Culture and developmentSupportive, energetic, intellectually curious and low-ego culture, continual opportunities for professional and personal development.Social activitiesLively social calendar including laser tag, half marathon relays, crazy golf, board game nights, regular pub quizzes, book club, offsites and a summer retreat.Office amenitiesOffice overlooking Andrássy út and Kodaly Körönd with a rooftop terrace, in-office gym, sauna, and table football (csocsó).
Requirements
- At least 1 year of experience in operations, coordination, office management, HR, administration, or a similar support role.
- Basic finance and accounting knowledge, including invoices, expenses, payment terms, and bookkeeping basics.
- Familiarity with Hungarian HR administration, such as employee documents, leave records, onboarding, and payroll inputs.
- Native-level Hungarian and excellent written and spoken English.
- Good organisation and attention to detail, with the ability to handle multiple tasks, prioritise workloads, and manage calendars or tracking systems.
- A proactive approach, clear communication, and reliable follow-through.