Administrative Specialist
Via agency · 深圳市万泉河人力资源有限公司
Administrative assistantOffice clerk
Office assistantFull-timeBudapest
The Administrative & General Affairs Specialist provides comprehensive administrative, organisational and day-to-day operational support the wider team. The role helps ensure the smooth running of office and site activities, coordinates internal and external resources, and supports different departments as business needs arise.
Tasks
- Manage daily office administration, including office supplies, equipment, correspondence, filing and company records.
- Provide administrative support to the General Manager and other team members, including scheduling meetings, coordinating appointments, preparing documents and presentations, taking meeting minutes, and following up on assigned actions.
- Arrange business travel, transport, accommodation and itineraries for employees and visitors. Coordinate reception, meeting logistics and site visits. Assist with invoice collection, expense documentation and payment requests in cooperation with the Finance team.
- Assist with employee onboarding and offboarding, administrative records, training arrangements and internal communications. Provide administrative and coordination support to HR, Finance, Procurement, Logistics, Production and other functions as required, while respecting departmental responsibilities and approval procedures.
- Act as an administrative contact for suppliers, landlords, service providers and external advisers.
- Support company events, office or site setup, relocation activities, special projects and urgent operational requirements.
Requirements
- Previous experience in administration, general affairs, office coordination or management support; experience in a manufacturing or international business environment is an advantage.
- Good written and spoken English; Hungarian and/or Chinese language skills are an advantage, depending on operational requirements.
- Proficiency in Microsoft Office, particularly Outlook, Word, Excel and PowerPoint.
- Strong organisational and communication skills, with the ability to manage multiple tasks, prioritise effectively and follow assignments through to completion.
- A reliable and discreet approach to handling confidential company and employee information.
- Drive Licence